Initiating the Planning Process Project planning begins with the formation of a local project planning committee or group. Whenever possible, tribes and organizations should use a team approach to plan new projects which involves staff, community members, community or organizational leadership, and a grant writer or consultant if necessary.
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In my experience, projects must; actively involve all the group members, have excellent communication and access to project information, have a shared desired outcome, have specific dates for completion of tasks, and have all the required tools (when needed) in order to finish.If there is no enthusiasm in the group, your project is dead or doomed to be incredibly dull and tedious.It's all about very simple questions; what, where, who, how, when, how much, and fixing specific dates and commitments from the group members. The key to success is the leadership and maintaining the level of enthusiasm of the group members, mixed with the correct resources and tools available on time, and a shared sense of urgency in order to bring the project to completion.Here is a simple outline that may help in organising the project and the participants. Determine the objective and specific desired outcome. Write it down. Identify and organise the people who might be interested or are required in order to bring the project to completion.
Ask them to participate, and comment on their level of enthusiasm or belief that the project can or will be successful. Identify a project leader and co-ordinator, this should be accepted by all involved in the project. No consensus, keep trying. Begin 'brainstorming' and create scenarios on how to achieve the desired outcome (this may have be broken down into sub-tasks). Make a date when all this creative thinking will be finished and a written draft can be printed and shared. Identify factors that influence or limit the project that are beyond your control (global economic forces, natural disasters, competition, etc.) and factors that are in your control (capital invested, personnel, prices, etc.).
Identify the risks or warning flags that might surface. Write this down. Determine and identify the tools (capital, equipment, machinery), the people (administration, sales, suppliers, customers), and the time required to complete the objectives. Write this down. Organise the people involved in the project.
Review the proposed project, the factors of influence, the tools, people and time. Determine the best path, tools, time frame, and write it down. Organise the tasks and sub-tasks in chronological order.
Write it down. Ask each participant if they are committed to participating in the project, completing their tasks on time and reaching the final outcome. If there is no commitment, find out why and resolve. Develop a list of initial actions and outcomes that must be started and completed. Identify the responsible parties and dates. Write it down. Request specific (realistic) dates for the completion of tasks, sub-tasks and objectives.
Write it down. The leader must follow-up on all dates and compromises.
Make this information public to all others involved in the project. I am new to formal project management, but I manage like most people all sorts of projects big and small quite regularly. I am currently embarking on a major project involving many elements with short, medium and extended long-term objectives and outcomes.To keep me focused and motivated I needed some indication of the best practices, tools and methods employed professionally because so much is hinging on the success of these projects.This article has perfectly and concisely laid out the most basic foundational principles involved in starting maintaining and completing a successful project. It's given me a baseline checklist to guide and point me in the right direction.
In short, very useful and encouraging.
Building design and construction is one of the largest and most complex sectors of the world’s economy. The industry includes public and private building owners, planners, architects, engineers, design and technical experts in various fields, construction contractors and managers, craftspeople and thousands of building product and system manufacturers.
The design and construction process can be rewarding, but it can also be frustrating, even for experienced building owners and project teams.